Scheduling and Office Administrator

Discipline: Business and Administrative Support
Job type: Permanent
Salary: $75,000 + Super
Contact name: Melissa Spencer

Contact email: melissas@talentlink.com.au
Job ref: 1330850
Published: 8 months ago
The Company:
  
TalentLink is exclusively collaborating with an electrical services organisation situated in the southern suburbs of Brisbane. This company offers a welcoming and supportive team environment, fostering a family-like atmosphere. Due to sustained growth and a robust project pipeline, they currently have an opening for a Scheduling and Office Administrator.
  
What's in it for you?
  • Team social events.
  • Full-time, permanent opportunity with flexible working arrangements.
  • Hybrid work model.
  • Opportunities for upskilling and career development.
  • Salary: Up to $75K + Super.
The Role:
  
Working in a supportive and friendly environment, this position involves a blend of scheduling, office administration and customer service.
  
Duties include:
  • Communicating with clients regarding incoming bookings, sending reminders, and confirmations.
  • Scheduling and coordinating technicians for assigned jobs, maintaining daily communication for feedback.
  • Ensuring accurate job details are updated and recorded in the software system.
  • Providing comprehensive administrative support to the Director and Operations Manager.
  • Respond to customer queries, follow-up on supplier quotes and preparing purchase orders.
  • Coordinate and manage the training schedules for technicians and apprentices.
  • Manage the company vehicles including servicing, fuel cards and registration.
  • Assisting with basic bookkeeping including invoicing and accounts data entry.
  • General office coordination and office administration duties and ad hoc tasks.
About You:

We are looking for an enthusiastic and friendly team player who thrives on a challenge with a passion for delivering a high level of customer service.
  • Minimum of 2 years' experience in a comparative role.
  • Experience in Simpro is desirable.
  • Strong verbal and written communication skills.
  • Ability to prioritise tasks, manage time effectively, and pay attention to detail.
  • Positive attitude towards challenges and professional development.
  • Willingness to assist in other areas of the business when required.
  • Commitment to providing excellent customer service.
  
To be considered for this opportunity, please click on the appropriate link and complete the application process. For more information, contact Melissa Spencer at Melissas@talentlink.com.au.
  
Please note that only applicants legally eligible to work in Australia should apply. This includes Australian citizens (or permanent residents), New Zealand citizens, or individuals holding an Australian Work Visa. Unfortunately, we cannot assist those seeking sponsorship.